Managing your inventory effectively is crucial to keeping your listings up-to-date across all your selling channels. EasyChannel provides powerful tools to help you control inventory seamlessly within the platform. This guide will walk you through the five main aspects of inventory management:
Inventory Sync Settings
Updating Inventory in the Catalog and its Impact on Listings
Bulk Inventory Updates via Bulk Action and CSV
Up To Quantity
Bundles
1. Inventory Sync Settings
Every selling channel connected to your EasyChannel Product Catalog has its own Inventory Sync Settings. These settings allow you to control what happens on each selling channel when inventory or prices are updated inside your catalog.
How to Set Up Inventory Sync for a Selling Channel:
Navigate to the Product Catalog.
In the left-hand sub-menu, click on Inventory Management.
In the upper right corner, select the blue Inventory Sync Settings by Channel button.
Choose the channel for which you want to enable inventory sync.
Once inside the Inventory Sync menu, you have four key options:
Price Sync: When this is enabled, any price changes made in the catalog (manual, bulk, or CSV) will automatically update the corresponding listing on the selected selling channel. However, changes made directly on the selling channel won’t trigger a sync.
Inventory Updates From Product Changes: Enable this option to sync any inventory updates from the catalog (manual, bulk, CSV, or order-based) to the selected selling channel. Inventory changes made on the selling channel won’t trigger a sync unless you’ve activated Update Inventory for Unlinked Listings.
Inventory Updates From Received Orders: When enabled, the catalog will automatically update inventory when an order is received from the selected selling channel and push the updated stock levels to all synced channels.
Automatically Add Products to Channel: With this enabled, the system will check for items not yet listed on the selected channel every two hours and automatically publish them according to your pre-configured settings.
2. Updating Inventory in the Catalog and its Impact on Listings
There are three ways to update inventory in the catalog:
Manual Action (single product)
Bulk Action (multiple products)
CSV Update (multiple products)
Manually Updating a Single Product:
To manually update inventory, locate the product in the catalog. You can either:
Click the pencil icon in the Quantity column of the main listing table, or
Select the Edit button from the Actions tab, navigate to the Inventory tab, and adjust the quantity there.
Understanding Warehouses:
Inventory in the catalog is stored in warehouses, and each product must be assigned to one. When you import items into EasyChannel, default warehouses are automatically created, but you can also create and organize your own.
Default Warehouse: The first warehouse in your list is the default unless specified otherwise.
Warehouse Priority: You can rearrange warehouse priorities by dragging and dropping them on the Warehouses screen. The highest priority warehouse will be where the inventory comes from for received orders.
Adding Inventory: Every time you add inventory, you’ll be prompted to assign it to a warehouse. You can also specify a bin location if your company uses them for item tracking.
When you update inventory in the catalog, it applies to the product itself—not specific listings. If Inventory Sync is enabled for a channel, the update will push to that channel. If not, the inventory change will only affect your internal catalog numbers.
3. Bulk Inventory Updates via Bulk Action and CSV
There are two ways to perform bulk inventory updates:
Bulk Action:
Select the listings you wish to update, or check the box for all listings.
From the Bulk Actions menu, select Set Warehouse Inventory.
Choose the warehouse and the quantity you wish to add.
CSV Update:
Prepare a CSV file with at least two columns: SKU and Quantity.
Navigate to the Inventory Management screen in the Product Catalog.
Click Upload Inventory CSV and select Upload File from Computer, or set up HTTP/FTP imports for scheduled updates.
After selecting your file, map the fields to the correct columns in your CSV. The required fields are SKU and Quantity.
Click Start Import to begin the update process.
Monitor the import using the Import/Export File Status tab in Product Settings.
4. Up To Quantity
Up To Quantity allows you to set the amount of stock shown on your listings. This setting is configured when pushing your listing to the selling channel.
The Up To Quantity will always display on the listing until the actual warehouse stock falls below that number. Once stock dips below the Up To Quantity, the actual warehouse quantity will be displayed on the listing until restocked.
When stock is replenished above the Up To Quantity, the listing will again display the Up To Quantity instead of the actual stock.
5. Bundles
EasyChannel allows you to create bundles for listings that contain multiple products. When creating a bundle, you simply:
Add the products included in the bundle.
Define the quantity of each product in the bundle.
The inventory of the bundle will automatically update as the stock levels of the individual items change.
This allows you to sell multiple items as a bundle while ensuring accurate inventory management. To learn more about Bundles, view our full guide here https://help.easychannel.com/en/articles/8704248-bundles-and-kits
By following these steps, you’ll be able to manage your inventory across multiple selling channels, ensuring that your listings are always up-to-date and accurate.